How To use the Booking System

First read the terms of service.

By using the Booking system you confirm that you have read and understood the Terms of service.

Under no circumstances are students allowed to enter the booking room without a member of the booking staff present.

Borrowing Equipment

Browse the catalog to find the items that you want to borrow
Check any category restrictions for the items you are interested in borrowing (Eg., SMILE or Lighting Design)
Go to the Equipment booking board in the CreaTech Lab. Ensure staff are present before removing any tags.
If there are no tags for your desired item on the board they are all currently lent out.
Tags hanging behind a reserved note have been prebooked for a future date. You may still borrow them, but must return them before the prebooked date
Take the tags to a member of the booking staff
The staff member will verify any necessary permissions and requirements
The staff member will locate the equipment and ask you to scan the QR code in the booking room to generate an email.
You must ensure this email includes:
- Your email address
- A list of all AAU numbers for the equipment you are borrowing
- Your intended return date
Send the email to complete the borrowing process.

If you realize you can’t return equipment on time, please contact the CreaTech Lab staff immediately. See the terms of use for more information
Always try to contact a booking staff member before returning equipment. Ensure the equipment is:
- Working
- Complete
- Packed as it was when borrowed
- Batteries removed, if applicable
When returning equipment directly to booking staff, make sure that they know your email address and the AAU number/s of the returned items, and that you report any issues with the equipment
If no staff are present, place your equipment at the drop-off point next to the booking office. Scan the QR code and include the following information in the returns email:
- Date
- Your AAU email
- Equipment AAU number/s
- Any issues with the equipment